Procedures for Converting to a 12 Month Appointment

1. Faculty who wish to change from a 9, 9.5 or 10-month contract to a Fiscal Year (12 month) contract must sign the Request For Change In University Of Maryland Appointment Agreement To 12-Months Service form. Faculty whose fraction of salary provided by the State will change should be reflected via their ARS appointment. The change must be consistent with the policy adopted by the faculty member’s college.

2. The form should be signed by the faculty member's department chair and dean. Faculty who have joint appointments must obtain the endorsement of the heads of both units, and if the appointment spans two colleges, both deans. By March 15th, the signed form should be transmitted, along with a letter of explanation, to Associate Provost Ellin K. Scholnick, 1119 Main Administration Building, for certification. This letter must explain (1) why the conversion is appropriate and (2) what will happen to the faculty member’s salary and leave balances when he/she returns to an Academic Year (9-month) appointment.

3. Upon verification of the information and obtaining final approval from the Provost, the Associate Provost will retain the original and disseminate copies to the faculty member, dean, department chair, and Payroll Office.