University Moving Assistance

The University maintains transportation agreements with a number of national moving companies and can assist in coordinating household moves in those cases where the University has agreed to subsidize the move. To take advantage of this service, please follow these guidelines.

1. The department must complete a University of Maryland Requisition for Purchase with authorization signatures (from #PUR 010) and forward to Douglas Waterman, Traffic Manager, Physical Distribution Center (phone: 301-405-5852). The vendor name should be left blank. Include the FRS# to be charged and department contact information. Under the description field provide the name, address, telephone numbers and E-mail address of the new faculty member (hereafter called the "Shipper"). Any special instructions should be included, such as requested moving date or additional contact information. Also include any restrictions that the Department wishes to put on the move, such as a maximum dollar amount or whether vehicles are omitted from the move. If a maximum dollar amount is specified, please be aware that the department will be billed for the entire amount and the Shipper will be responsible for reimbursement. Moving companies do not provide split billing services.

2. After speaking with the Shipper, the Traffic Manager will issue bid requests to three moving companies. The moving companies will contact the Shipper and arrange to do a survey of the move. Shippers are asked to provide the same information to all three of the companies and to include any special needs such as moving the contents of self-storage lockers and attics. The moving companies can also arrange for transportation of vehicles and boats.
   The Traffic Manager's office will review the completed estimates and, in consultation with the Shipper, award the move to one of the companies.

3. The Traffic Manager will send a Letter of Authorization to the company with the winning bid and instruct them to send all bills to the University of Maryland, c/o the Traffic Manager's office for payment against the FRS# provided on the Requisition for Purchase. The moving company will then contact the Shipper and arrange the final details of the move and set a schedule.
   Please allow approximately three weeks for the bid process, especially during peak seasons (June, July, and August).
   Quotes solicited by the Shipper will not be accepted as they do not reflect discounts and services included in the University's transportation agreements.

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